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Apostille

IMPORTANT: APOSTILLE APPLICATIONS MAY TAKE 2-3 WEEKS TO PROCESS. EXPEDITE SERVICE AVAILABLE (SEE BELOW).

Nevada Adopts Uniform Apostille Standards

Beginning August 1, 2013, Nevada will adopt the Model Apostille Certificate of the Hague Conference on Private International Law. The new Nevada Apostille is modeled on the trilingual model certificate published by the Hague Conference and will be processed according to the national Uniform Apostille Standards.

The new certificate will have noticeable changes in its appearance. No longer will there be a handwritten countersignature or an embossed foil Silver Seal. All certificates will be printed in black and white with a black non-embossed Nevada State Seal. The only signature on the Nevada certificate will be the signature of the Secretary of State and will be printed from an official signature on file with this office.

The new certificate will always be 8.5 x 11 inches and will still address the capacity of the public officer. We will continue to attach this new certificate using staples however, the new certificate will be attached to front left side of the signature page that bears the public official’s signature. This new certificate will be off set to the left of the signature page allowing for the use of an official red-colored stamp placed on the right side of the document partially on the certificate and partially on the underlying signature page.

Adopting these standards will minimize the misunderstanding of the legalization requirements on documents going abroad.
New Standard



 

The Office of Secretary of State provides Authentication of Signatures, also known as Apostilles or Certifications. Any document to be presented to a governing body of a foreign country, or a document to be used for official business within the United States is eligible for this service. Examples include:

  • Marriage Certificates
  • Birth and Death Certificates
  • Letters of Eligibility of Marital Status
  • Powers of Attorney
  • Parental Permission Slips
  • Foreign Adoption Papers
  • Authorization to Conduct Business in Foreign Countries

To order a certified copy of  a marriage certificate contact the County Clerks Office where the marriage took place.  For certified copies of a divorce, contact the Court that granted the divorce.   Certified copies of birth and death certificates can be obtained from the State Office of Vital Records and Statistics, 4150 Technology Way Room 104 Carson City, Nevada 89706.

Procedures for Receiving an Apostille or Certificate from the Secretary of State:

  1. Obtain a Certified Copy of Nevada Document from the county where the event occurred.
  2. Complete and print out the Apostille/Certification Order Form. Any request for an apostille must be accompanied with this Apostille Order Form. Any apostille request submitted without this form will be returned.
    Apostille/Certification Order Form (PDF)
  3. Submit the certificate document and order form to:
       Nevada Secretary of State
       101 North Carson St., Suite 3
       Carson City, NV. 89701
    along with a money order, Visa, MasterCard, American Express or Discover Card number and expiration date, in the amount of the service you are requesting in U.S. currency for each certification required. In addition, it is necessary to provide an email address, a return address or self-addressed,  envelope AND the name of the country in which the Apostille/Certification will be used.

Authentication of a Nevada Notarized Document:

For the authentication of a Notary signature on most other documents, the document needs to be notarized by a Nevada notary and submitted to:
   Nevada Secretary of State
   101 North Carson St., Suite 3
   Carson City, NV. 89701
accompanied by the associated fee in U.S. currency or a Visa, MasterCard, American Express or Discover Card number, expiration date, the name of the country in which the document will be used, an email address, and a return address or self-addressed, stamped envelope.

All documents are returned by First Class Mail, regardless if the document is Expedited. If you would like your documents returned using a special handling company please include a pre-paid self addressed mailing envelope or if paying by credit card, include approval to charge the special handling fees to the credit card.

Expedited and Authentication Service is available in the Las Vegas Area. The Secretary of State's office at 555 E. Washington Avenue, Suite 5200, Las Vegas Nevada 89101 can assist with this process. Phone 702-486-2880.

 

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Last updated: 1/24/2014 1:36:57 PM