The Secretary of State is the third highest ranking state official, behind the Governor and Lt. Governor. The Secretary of State, elected to a four-year term, is responsible for maintaining the official records of the acts of the Nevada Legislature and of the executive branch of state government, as prescribed by law.
Constitutional and Statutory Duties
- Certifies all statewide candidates and ballot questions and reports and certifies primary and general election results.
- Supervises state and local elections.
- Registers and files candidate contribution and expenditure reports.
- Registers corporations, limited partnerships, limited liability companies, limited liability partnerships, and business trusts.
- Registers trade names, trademarks, professional corporations and associations, and rights of publicity.
- Records Uniform Commercial Code statements and documents.
- Appoints, trains, and regulates Notaries Public.
- Administers the Confidential Address Program for victims of domestic violence.
- Regulates the state's securities industry and enforces securities law.
- Licenses and regulates athletes' agents.
- Maintains the state Advanced Directives Registry.
- Maintains the State Video Service Provider Certificates of Authority.
- Keeps a true record of the Official Acts of the Legislative and Executive Departments of the Government, attesting all the official acts and proceedings of the Governor, and affixing the seal of the State, with proper attestations, to all commissions, pardons and other public instruments to which the signature of the Governor is required.
- Keeps the official bond of the Treasurer.
- Serves on the State Board of Prison Commissioners, the State Board of Examiners, the Tahoe Regional Planning Agency Governing Board, the State Records Committee, the State Advisory Committee on Participatory Democracy and the Executive Branch Audit Committee.
The Office of the Secretary of State is organized into five divisions: Commercial Recordings, Elections, Notary, Operations and Securities.
Commercial Recordings Division
The Secretary of State's Commercial Recordings Division has offices in Carson City and Las Vegas. The Division is responsible for accepting, filing, maintaining and providing public access to the organizational and amendatory documents of business entities organized under the laws of Nevada. The Commercial Recordings Division also registers trade names, trademarks, service marks and rights of publicity.
The Secretary of State's Elections Division is located in the Capitol Building in Carson City. The Division certifies candidates, registers and files Candidate Contribution and Expenditure Reports, certifies ballot questions, supervises elections, and reports and certifies the results of state primary and general elections. The Division also administers the state's Confidential Address Program for victims of domestic violence.
The Notary Division of the Secretary of State's office is responsible for appointing, training and, when necessary, disciplining the approximately 34,000 Notaries Public currently serving the residents of Nevada. The Division is also charged with administering the state's digital signature laws and with notarizing apostilles. The Division is located in Carson City.
The Operations Division of the Secretary of State’s office manages important internal functions of the office including accounting, budget and information technology (IT). This division is responsible for the office’s $20 million budget and more than $100 million in annual revenues realized by the office. The IT component oversees the development and maintenance of the electronic Secretary of State (eSoS) application, statewide voter database, the agency’s website and other important applications and tools.
The Securities Division of the Secretary of State's office is located in Las Vegas with a satellite office operating in Reno. The Securities Division is charged with the regulation of the state's securities industry. The Division licenses individuals who sell securities, registers securities offerings, and enforces the civil and criminal provisions of the state's securities laws. The Securities Division also is tasked with licensing agents representing athletes, pursuant to the Athletes Agent Act of 2001.